Are you paying too much for ServiceNow licenses?

With AppNavi, find out quickly & easily

Within just a few weeks

No risk

No subscription

The Problem: Licenses without usage

Many companies buy expensive ServiceNow Fulfiller licenses in advance - but often they’re barely used. These licenses can cost around €100 per user per month, yet many users remain inactive or only use basic features. Despite that, licenses are automatically renewed each year — usually without visibility into actual usage.

Without real usage data, it’s difficult to make informed decisions. The result? Ongoing costs for licenses that may not be needed.It’s time for transparency.

The Solution: AppNavi brings clarity

AppNavi shows you who really uses ServiceNow - and where you can save immediately.

AppNavi measures how ServiceNow is actually used - directly at the user interface. You get clear data and know exactly which license is truly needed.

No access to content or personal data

No technical effort for you

No ongoing costs

How it works

Safe & GDPR-compliant

Only pseudonymized IDs
No personal data
Already approved by various works councils

1. Quick integration

Browser extension or
ScriptLink directly in ServiceNow

2. Live usage recorded

Modules, clicks, navigation, frequency
No tracking of ticket content or communication

3. Evaluation & workshop

Clear recommendations for license allocation
Basis for your next renewal decision

How much can you save? A lot.

Here’s an example from a project with 5,000 users:

Metric

Value

Fulfiller licenses

2,500 × €100/month = €250,000

Exemplary saving potential (35%)

875 licenses

Monthly savings

€87,500

Annual savings

€1,050,000

One-time project costs

€87,500

ROI

>1,200%

Perfect timing? 3 to 6 months before renewal

If you use AppNavi now, you can at your next license contract:

Provide exact usage data

Überflüssige Lizenzen streichen

Strongly improve your negotiation position

Project Process - Simple & Fast

Phase

Duration

Kickoff & goal setting

1 week

Integration

1–3 days

Automatic data collection

4–6 weeks

Analysis & license recommendation

1 week

Final workshop & presentation

1 day

Total: under 8 weeks. No internal IT project needed.

Your benefits at a glance

 One-time effort – save permanently

 No subscription

 Data protection reviewed & accepted

 Strong arguments for procurement & management

 Clear, fact-based decisions

Start now - Before you pay too much again

 Request our non-binding whitepaper including project outline

and find out how much you can save with AppNavi.

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