Many SaaS users rarely or never log in, power users only use some of the available functions, and premium licenses are often assigned to occasional users → SaaS Subscriptions vs. Real Usage represents considerable potential for cost reduction (OPEX).
Results after 8 weeks
2-day Effort
Success Guarantee
* for customers with min. 5,000 employees using typical SaaS products such as ServiceNow, Salesforce, Atlassian, etc.
Many organizations still license software based on headcount, org charts, or what departments think and say they need.
Usage data often tells a very different story: 20–40% of users log in rarely or not at all, even power users do not consume advanced features and expensive premium licenses are frequently assigned to occasional users.
By gaining transparency into actual usage, companies can downgrade licenses, reclaim unused licenses, and introduce on-demand, usage-based allocation—delivering a direct, measurable cash impact, often within the first 2 months.
We did this project multiple times for enterprise customers. This is why we offer it performance-based.
Global enterprise customer • 20,000 PC seats • 13 countries • 8 months after M&A activity
Unused licenses
Right-Sizing
Mix Optimization
To collect the required data, we deploy a browser extension. In order to add it to company browsers, a policy needs to be rolled out.
Prior to deployment, our extension is typically reviewed by the customer’s IT security team. Based on past experience, this review usually requires about two days of effort on the customer side. We also need an overview of the SaaS products currently purchased. A simple Excel export is sufficient for this step. From that point on, we take over.
After approximately 8 weeks, we schedule a one-hour review meeting once per quarter to discuss the results and optimization opportunities.
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