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For IT Procurement, License Management & Vendor Management
#Improve compliance #Reduce costs
Many organizations still license software based on headcount, org charts, or what departments think and say they need.
Usage data often tells a very different story: 20–40% of users log in rarely or not at all, even power users do not consume advanced features and expensive premium licenses are frequently assigned to occasional users.
By gaining transparency into actual usage, companies can downgrade licenses, reclaim unused seats, and introduce on-demand, usage-based allocation—delivering a direct, measurable cash impact, often within the first year.
Step 1: We measure the Real Usage of Apps & Online Services
Step 2: We compare it with your Subscription Inventory
Step 3: We help you understand the deltas
There is always a gap between how software assets are licensed, assigned, and reported — and how they are actually used in day-to-day operations. Understanding this gap reveals licenses that remain idle despite full allocation, expensive entitlements consumed far below their potential, and usage patterns that violate licensing assumptions — showing where compliance risks and unnecessary costs accumulate without delivering real operational value.
Many organizations still license software based on headcount, org charts, or what the departments think they need.
Usage data often tells a very different story: 20–40% of users log in rarely or not at all, a small group of power users consumes most advanced features, and expensive premium licenses are frequently assigned to occasional users.
By gaining transparency into actual usage, companies can downgrade licenses, reclaim unused seats, and introduce on-demand, usage-based allocation—delivering a direct, measurable cash impact, often within the first year.
1. Clarity which licenses are no longer needed
2. Insights for which licenses fewer units can be purchased
3. Transparency who consumes which licenses (e.g., by country, location and/or department)
PLUS Indications where the license mix most likely does not match actual usage
PLUS Indications of products that may have been procured unofficially (maverick buying)
Easy to realize saving opportunities, identification of unused economies of scale, and likely optimization potential in the license mix.
Based on the measured data and identified indications, targeted deep dives can be conducted, ensuring customers don’t end up buying a pig in a poke.
Usage behavior vs. license types
Verification of whether expensive licenses are actually being used or whether there is potential for cost savings or reallocation by measuring the usage of license-type-specific UI elements.
Tracing of maverick buying
Identification of multiple contracts or accounts for the same software in use.
True-Up Forecasting
Control and early planning of true-up costs/relicensing, for example in cost-intensive CAD tools, by measuring the relevant data points.